911MYWEB Website Sent email

“Send Emails from your Website (WordPress)”

“We take care of numerous aspects of your website development and web hosting. However, it’s essential to note that the default E-Mail functionality on your website has its limitations. To avoid these limitations, it is crucial to understand the following requirements and configurations necessary to ensure that the email functionality on your website does not encounter issues.

The limitations are as follows:

a) Your website could be flagged as Spam.
b) Sometimes, most of the time, or even always, you may not receive emails because your Email could be blocked.
c) There is no domain authority to send the email because emails are sent by the server without validations.
d) Web servers used to host websites are not generally optimized for sending emails. Usually, this is done by a dedicated email server with all the necessary authentications to send emails.

In short, for your website to send emails to clients and to yourself, you need to add an Email Host, commonly known as an email account dedicated to the website. This email account will be the one that sends emails when a client fills out a form on the website, such as a Contact Us form, password resets, and more. Having your own email setup on the website will also help ensure that all the emails go to the inbox and avoid the high risk of being flagged as spam.

Moreover, for security reasons, when you add your own host email, the security risks are reduced.

Which Host Email (Email Account) should you use?

We always recommend using an email related to your domain. For example, if your website address is mybusinessname.com, you should use something like [email protected] and use this email exclusively for sending website emails.

Be aware that adding your email to a website means you cannot use the website as a newsletter platform. This is because your Host Email Server will prevent it and could result in flagging your website as a SPAM site. Fixing this can be a long and expensive process.

Your Host Email on your website is meant only for sending notifications, password resets, order purchases, etc., but cannot be used for marketing or newsletter purposes. For marketing or bulk email purposes, you are required to use a specialized service like Mail-chimp, Constant Contact, or any other of your preference that specializes in email marketing. These services are not expensive and will save a lot of time and money.

How can you configure the Email host in your website or WordPress?

This process is straightforward and is best done through a web-based interface. The options may vary depending on the website, and it all depends on the plugin used on your website. Your best option is to ask the developer who built your website or your hosting provider to provide you with the login details where you need to input the Email and password for your SMTP settings.

It is always recommended that you insert the email and password for your privacy and peace of mind. If you are using our service, you only have to send an email to support, and we will provide you with all the information. It’s just a matter of copying and pasting the email and password, saving it, and you’re done.”

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